About PCN

1. The name of the society shall be PODDAR CHHATRA NIWAS ALUMNI ASSOCIATION hereinafter referred to as “PCN Alumni Association”.

2. The Registered office of The Association shall be situated at 150, C. R. Avenue, Kolkata – 700007 in the State of West Bengal.

3. OBJECTIVES:

The main objects for which this ‘SOCIETY’ is formed are promotion of Literacy and Education, Community Development, Medical Relief, Poverty and Hunger Alleviation, Environment Protection, Creation and Advancement of any other Social Services and any Charitable Objects of general public utility not involving or carrying on any activity for profit and without prejudice to the generality of the foregoing, the following objects –

a) To maintain liaison between the Boarders of the hostels (Administration, Faculty Members and present Students), hereinafter referred to as “The PCN Hostel”, and the Alumni ( Ex-Boarder of the hostel ), who are in different professions in life, for mutual benefit.

b) To provide financial, advisory or other suitable support to The Hostel for augmentation and development of Academic, Vocational and Training facilities and also to participate financially or otherwise in the Development Programmes.

c) To acquire, built, establish, takeover, renovate, repair, manage, control, run, maintain and / or grant aid or other financial assistance to Schools, Colleges, Libraries, Reading Rooms, Training Centers, Lecture Halls, Hostel and other establishments and Institutions for the development of education and diffusion of knowledge.

d) To organize debates, lectures, seminars, symposium, conferences and performances with a view to make the general public familiar with and to appreciate the qualitative trend of literacy, artistic and spiritual thoughts.

e) To create special funds and / or Trusts or Advisory or other bodies for meeting the various needs of the existing student body of the hostel in activities which are compatible with the objectives of the Association and which have the support of The Association.

f) To create and provide opportunities for social interaction between the members and associates along with their families at regular intervals and to promote special interest groups amongst them in any professional, social, cultural, educational, athletic or sports and other fields in which they are interested.

g) To actively support, financially or otherwise, and augment the special interest groups in organizing any programmes, shows, meetings, exhibitions, projects or other activities for propagation of such special interest amongst the members and associates as also the general public.

h) To promote special groups of the Alumni of various batches and also to promote the formation of local centres outside Calcutta which will have identical objectives and would be affiliated to the parent Association at Calcutta.

i) To provide succour by whatsoever means considered fit and possible, to the ailing or the victims of any natural or man-made calamities.

j) To help, contribute, promote, run or take over, and amalgamate wholly or in part with any other Society, Association, Trust, Fund, Endowment, Body or Institution, whether registered, incorporated or not, having public charitable or educational or other objects similar to those of The Association and in which The Association is interested.

k) To print, purchase, publish, and distribute books, bulletins, magazines, periodicals, souveniers, booklets, prospectus, circulars, bills and posters or cause such to be done on behalf of The Association.

l) To do all other acts, deeds and things as are incidental, necessary or conducive to the attainment of the objects of The Association.

4. Provided further and/without prejudice to the generality of the above and for the effective carrying out of the above objects. The Association shall have the power, subject to and in accordance with the provisions of the West Bengal Societies Registration Act and Rules thereunder as also the Regulations of The Association, to acquire, purchase, receive, hold, take on lease or otherwise any property, establishment, land, building, easement or other interest in real estates, including securities and negotiable instruments and all kinds of personal property(ies), to construct, maintain, buildings, tents, rights over or deal with or dispose off any of The Association properties or any portion thereof and enter into contracts for and in connection with any, some or all of the object of The Association, to raise money or moneys whether by way of fees, subscriptions, sale of tickets etc. and funds in such manner as may be deemed fit for and on behalf of The Association and to accept donations, grants, presents and other offerings cash or in kind including moveable and immovable properties etc. and to deal with the same for carrying out the objects and / or purposes of The Association.

Notwithstanding anything hereinbefore contained The Association shall be completely apolitical and keep itself aloof from party politics, although it may participate in any forum or activity for the good of the community and the general public and also to resist any action or measure which it considers to be against the public interest, provided further that such actions would be taken only under the aegis of The Association or similar apolitical bodies and not under the sponsorship or banner of any political or quasi-political organizations and such actions is not opposed by any of the members of the Governing Council, which may be holding office at the material time. Finally, the income of The Association from whatever source and or properties and assets shall be applied solely towards the promotion of the objects of The Association as set forth above and no portion thereof shall be paid or transferred directly or indirectly by way of profits or otherwise to any members or ex-member of The Association or any person claiming through any of them provided that such restrictions shall not prevent the payment in good faith of any remuneration to any officer, servant or employees of The Association or to any member of associate of The Association including allowances, Bonus, reimbursement of costs and travelling expenses in relation to and for the purposes of achieving and furtherence pf the objects of The Association, and The Association Fund and property shall be applied to or for such purposes and subject to such conditions and limitations, if any and within such territories as may from time to time be laid down in the Income Tax Act, 1961 or any other Act in modification or substitution thereof governing taxation of income for the time being in force, as well as ensure or make the society hereby established shall be one to which the provisions of Section 80G of the Income Tax Act, 1961 or any enactment or modification thereof apply, so that any donation to The Association is eligible for exemption from tax in respect of the donors.

5. The management and control of the affairs of The Association shall be entrusted to the governing council.

6. The names, addresses and designations of the members of the first governing council of The Association, including the office-bearers entrusted for the time being with the management and control of The Association are as follows :

PCN Regulation

2. a) In these regulations “the Act” means the West Bengal Societies Registration Act, 1961.

b) Unless the context otherwise requires, words or expressions contained in these Regulations shall bear the same meaning as in the Act or any Statutory modification thereof.

c) Except where otherwise expressly contained in these Regulations –
i) Words importing the masculine gender will include the feminine and vice versa.

ii) Words importing the singular number will include the plural number and vice versa.

MEMBERS

3. The Society shall consist of the following two classes of members –

a) Life Members – The Trustees of the Poddar Chhatra Niwas Trust & Managing Committee Members will be life members of the society.

b) Ordinary Members – All ex-boarders willing to associate with objects expressed in Memorandum of Association and shall pay a minimum subscription of Rs. ( one time ) will become ordinary members subject to approval of governing council.

4. Membership Subscription :
Any person, qualified to be a member by paying an ordinary membership fees payable at the time of admission, which shall be determined by the Governing Body from time to time, may be admitted as an ordinary member of the Society.

5. Cessation of Membership :
Any member shall cease to be a member:-
a) On his registration from membership by a letter addressed to the Secretary;

b) On his becoming insane or insolvent;
c) On his conviction of any offence in connection with the formation, promotion, management or conduct of affairs of a Society or a body corporate or of any offence involving moral turpitude;

6. Register of Members :
The society shall maintain a register of members containing the names, addresses and their occupations, the date of admission and the date of cessation. The registers will be kept open for inspection of the Society on requisition.

7. Rights & Obligations of Members :
a) Any member has the right to elect and to be elected in any election of the Society.

b) To submit suggestion for discussion to the Governing Body and sub-committee on any matter;

c) To inspect the accounts of the Society on appointment with the Secretary;

d) To forego his membership after due information in writing to the Governing Body;

8. Composition and election of the Governing Body :
The Governing Body shall be elected by the General Members of the society in the annual general meeting and the members of the Governing Body shall be not less than 7 members which shall composed of as President, Secretary, Treasurer and Members. The office bearers shall be elected by the Governing Body from amongst them in the first meeting of the Governing Body.

9. Termination of Membership :
A member of the Governing Body shall cease a membership if :-
a) He resigns by a letter addressed to the Secretary;
b) He absents himself from three consecutive meeting of the Governing Body without any leave or without reasonable grounds;

c) He is convicted of any offence in connection with the formation, promotion, management or conduct of affairs of a Society or a body corporate or of any offence involving moral turpitude.

10. Term of Election :
All members of the Governing Body shall retire at the Annual General Meeting every following their election when the new Governing Body shall be formed.

11. Meeting :
A meeting of the Governing Body shall be held at least once in three months at such time and place as the President or the Secretary may determine. Any five members of the Governing Body may requisition the meeting of the Governing Body and the Secretary shall summon the same within seven days and failing which the President or the requisitionists may do so provided no business other than that specified in the notice shall be transacted at such meeting.

12. Notice :
Seven days notice of the meeting specifying the time, place and the general nature of work and business to be transacted shall be given to every members of the Governing Body. Emergency meeting may be called on 24 hours notice. 1/3rd of members personally present shall constitute a quorum is not present within 30 minutes of the time the members present may adjourn the meeting.

13. Procedure of the meeting :
The President or in his absence the Secretary shall preside over all meeting of the Governing Body and in their absence the members present shall elect a Chairman of the meeting. All questions before the meeting will be decided by a majority of votes, each member having one vote. The President or the Chairman shall have a second or casting vote in the case of equality of votes.

14. Power and duties of the Governing Body :
The Governing Body shall have powers of supervision and conduct over all the affairs of the Society and in particular shall discharge the following duties;

a) To summon the Annual General Meeting of the Society.
b) To appoint sub-committee with such power and duties as may be considered necessary in the interest of the Society;

c) To accept donation, gift, subscription, movable or immovable property for the use of the Society;

d) To sell, lease, mortgage or otherwise dispose of and deal with all or any part of the property of the society as deemed necessary or expedient for the use of the Society.

e) To keep proper accounts of the Society and to open bank account in one or more of the Bank.

15. Bank A/c Operation :
The banking accounts of the Society shall be operated jointly by any two out of the President, Secretary and Treasurer. The banking operation may be delegated to any sub-committee, as decided so by the governing body.

16. Safe Custody of Funds :
The Governing Body of the Society shall be responsible for the safe custody of the funds and assets of the Society. The funds of the Society shall be kept in banks / post office and be invested in any securities as specified under the provision of section 20 of the Indian Trust Act, 1882;

17. Books of Accounts, Inspection and Audit :
The books of accounts and other statutory books shall be kept at the registered office of the Society and shall be kept open for inspection of the member of the Governing Body during usual office hours and the same shall be kept open for inspection of the member of the Society at such time and place as the Governing Body directs on a written request made by any member. The Society shall maintain accounts which will be audited annually by a qualified auditor or auditors.
18. Accounting Year :
The accounting year of the Society shall be from 1st April to 31st March of the following year.

19. General Meeting :
There shall be three kinds of general meeting.
a) Ordinary General Meeting,
b) Annual General Meeting,
c) Special General Meeting.

20. Ordinary General Meeting:
The Society shall hold an ordinary general meeting as and when necessary. At least 7 to 14 days notice specifying the time, place day and hour shall be given to every member of the Society.

21. Annual General Meeting:
The Society shall hold an annual general meeting every year and not more than 15 months shall elapse between two successive annual general meetings. Atleast 14 days notice specifying the time, place, day and hour shall be given to every member of the Society.

22. Quorum:
The quorum for transaction of any business in ordinary general meeting and annual general meeting shall be 1/3rd of the total number, of member present personally.

23. The business to be transacted at the annual general meeting shall be:
i) To confirm the minutes of the last annual general meeting and of special general meeting, if any,

ii) To adopt with or without modification the report of the working of the Society for the previous year ended;

iii) To pass audited accounts for the said year;
iv) To appoint qualified auditor or auditors;
v) To elect the Governing Body members;

24. Special General Meeting:
a) A Special general meeting may be convened by the Governing Body at any time in view of urgency of the matter. At least 14 days notice shall be given to the member for special general meeting.

b) A special general meeting shall be convened by the Secretary and shall hold such meeting within 21 days from the date of notice. In default, by the Secretary, the requisitionists shall hold such meeting provided no business other than that specified in the notice shall be transacted.

25. Duties of office bearers :
a) President:
 Shall preside over all meeting of the Society.
 Take all disciplinary actions such as removal, dismissal etc. in consultation with the Governing Body.

b) Secretary:
 Shall convene all meeting of the Society.
 Maintain minute books of all meeting.
 Issue general meeting circulars and notices,
 Receive all applications for membership, which shall be placed before the Governing Body,

 Sign on behalf of the Society all receipt for all sum received as subscriptions etc,

 Sign and give pay order on all bills for payments,
 Transact all other business subject to the directions of the Governing Body.

c) Treasurer:
 Shall collect and receive all sorts of subscription, donation and deposit of money and grants receipt for money thereof,

 Maintain and keep cash book and such other accounts as are necessary;

26. Suit and legal proceedings:
All suit and legal proceedings by or against the Society shall be in the name of the secretary or by such person as shall be appointed by the Committee.

27. Alteration of Regulations:
The Governing Body shall have powers to make such regulations as may be considered necessary in the interest of the society. The regulation may be altered. Modified, rescinded or added to only by resolutions passed by the 3/4th majority of the members of the society present at a general meeting.

28. Dissolution:
The society may be dissolved by a resolution to that effect passed by 3/4th of the members of the Society at a general meeting. The said meeting shall also decide the manner of disbursement of the funds and assets of the Society, if any, after dissolution as per provisions of the Act.

Members of the Governing Body

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Dated   :